Pricing
One firm workspace. Unlimited staff.
MemwaMind is priced as firm-level workspace capacity — your tier scales with your active client count, not your headcount. Hire a bookkeeper tomorrow and your bill does not change. Every paid tier ships the full product; the band sets included workspace capacity, not a feature gate.
How much will MemwaMind cost my firm?
Move the slider to your active client count.
Your plan
Standard
21–50 active clients · 300 IU included monthly
Year 1 all-in
$17,100
12 months of subscription (implementation waived)
Founding firms save $11,400 over the 24-month discount period vs. list.
Founding firms: implementation is fully waived.
“It catches things I would have missed at volume.”— Emmanuelle Quinlan Saintil, Founder, Quinlan Accounting
Every plan, in full.
Solo
1–20 clients
100 IU included monthly
$1,500 onboarding
- ✓Up to 20 active clients
- ✓Unlimited staff seats
- ✓Source-backed Q&A across every document and period you ingest
- ✓Reads any document format (PDFs, scans, spreadsheets)
- ✓Nightly review across all clients with dated notes in the rail
- ✓Client meeting prep with citations to the underlying source
- ✓Standard email support
Standard
21–50 clients
300 IU included monthly
$5,000 onboarding
- ✓Up to 50 active clients
- ✓Unlimited staff seats
- ✓Everything in Solo, plus:
- ✓Spreadsheet generation with Excel formulas
- ✓PDF form filling (Schedule C, and growing)
- ✓Full analytics suite + year-over-year comparisons
Professional
51–100 clients
800 IU included monthly
$10,000 onboarding
- ✓Up to 100 active clients
- ✓Unlimited staff seats
- ✓Everything in Standard, plus:
- ✓In-depth research and analysis
- ✓Advanced year-over-year analysis
- ✓Priority support
Practice
101–200 clients
1,500 IU included monthly
$15,000 onboarding
- ✓Up to 200 active clients
- ✓Unlimited staff seats
- ✓Everything in Professional, plus:
- ✓Cross-client pattern analysis
- ✓Dedicated success manager
- ✓Quarterly business review
Enterprise
201+ active clients · multi-office, dedicated infrastructure, SLA
3,000 IU default included monthly · custom in order form
Talk to us
Email founder@memwamind.com and we'll scope a plan to your firm shape.
What the implementation fee actually buys.
Most firms are live within 2-4 weeks. It is not a Zoom call — it is supervised setup so the tool is earning its keep by week two.
Week 1 — Chart of accounts + document ingestion
We start with your last two years of documents (tax returns, financial statements, QuickBooks exports) to build historical patterns — and can go as far back as you need. We map your chart of accounts and run the first analysis so you see alerts on real history, not synthetic data.
Week 2 — Firm voice + staff onboarding
Your team corrects the first draft outputs — client memos, meeting prep, alert narratives — and every correction compounds into a firm voice profile reused on every future draft. In parallel we provision staff, assign clients per role, and configure daily digest preferences.
Weeks 3–4 — Go-live + the 90-day check-in
Fresh eyes pass over the chart of accounts, the alert thresholds, and your first weeks of use. We answer the honest question: did this save you 4+ hours a week? If not, we adjust together.
How we sit beside the tools you already use.
MemwaMind is the firm workspace where the work gets reviewed, cited, and approved. QuickBooks/Xero stay your ledger. Your tax software stays your filing path. Practice-management tools (TaxDome, Karbon, Canopy, Liscio, Client Hub, and the rest) can coexist during migration — we do not require you to rip them out before getting value.
| Category | Practice-management tools | MemwaMind |
|---|---|---|
| Primary job | Task management, engagement letters, client portals, billing. | Source-backed firm memory + multi-year trend review across your real data — completely separated per firm. |
| Document reading | Upload, route, e-sign. | Reads any format (PDFs, scans, spreadsheets), scores confidence, maps to your chart of accounts. |
| Alerts | Due-date reminders. | Automatic number checking on every client, every night, with an explained root cause. |
| AI drafting | Template library. | Drafts calibrated to your firm voice — every draft shows its sources and waits for your review. |
| Run alongside existing stack | Usually replaces another practice-management tool. | Coexists with QBO/Xero, your tax software, and your practice-management tool — we read from them, we don't require you to drop them. |
We are the firm workspace that reads what is already in your practice and turns it into source-backed work objects. We do not promise to replace tools we have not yet matched feature by feature.
Founding firms — 10 logos, 24 months
Shape the product. Lock in the best price.
What you get
- • 25% off monthly subscription for 24 months
- • Implementation fully waived
- • Direct input on the roadmap — quarterly founder calls
- • Priority onboarding (we pick up the phone)
What we ask from you
- • A committed pilot — upload your real firm data
- • Candid feedback: what worked, what broke, what wasted your time
- • Minimum 6-month engagement so we learn from a real cycle
- • (Optional) a testimonial at month 6 if you'd recommend us
ROI calculator
Run the math on your firm.
Enter your own assumptions. We will return staff capacity, rework reduction, follow-up upside, MemwaMind cost, and a payback period — including the cases where the math doesn't clear. We don't promise a savings number on this page; the math returns whatever your inputs warrant.
Credits 50% of soft levers and 10% rework reduction. Use this band as your default; payback should clear here before a buy decision.
Recommended tier
Standard
21–50 active clients
MemwaMind cost
$1,900/mo
Founding firms: $1,425/mo for the first 24 months (25% off list)
Implementation $5,000 · amortized $417/mo over 12 months
Cost normalized
$380/mo per staff equivalent
$38/mo per active client
Unlimited staff — hiring tomorrow does not change your price.
Hard tool savings
$0/mo
Comes only from your entered current software spend. QuickBooks / Xero / your tax software are systems of record — we do not assume they are replaced.
Capacity, rework & follow-up value
- Staff capacity recovered
- 8.1 hr/mo · $893/mo
- Review / rework reduced
- 0.6 hr/mo · $66/mo
- Document collection saved
- $150/mo
- Follow-ups recovered
- $225/mo
These are capacity and rework signals, not direct cost cuts. Move to the Expected band only after a pilot has produced its own numbers on your real workflow.
Net monthly ROI
-$566/mo
Gross monthly value minus MemwaMind subscription. Implementation handled in payback below.
Under these assumptions, the math does not clear. That means either your levers are too low, your staff count is too low, or MemwaMind is not the right fit yet — and we would rather you know that now than three months in.
Break-even hours / month
17.3 hr
Soft hours at your blended loaded cost required to cover the subscription alone.
Payback period
Not within 12 months under these assumptions
How long ongoing surplus takes to pay back the implementation. Honest about not-applicable cases.
Confidence band — net monthly ROI
Conservative
-$566/mo
Payback not within 12 months
Expected
$660/mo
Payback 7.6 months
Aggressive
$1,663/mo
Payback 3.0 months
We do not promise a savings number here. The conservative band is the one that should clear before you write a check.
Capacity recovery uses 4.33 working weeks per month (52/12). Implementation is amortized over 12 months for ROI math; billed 50% at signature and 50% at go-live per MSA. Enterprise math uses an internal sales reference price; the customer-facing number lives in the order form, not on this page.
What happens if you leave.
You get a full export of your firm's data within 14 days of cancellation — no questions, no fee. Your documents come out in the same formats you uploaded them. Your normalized financial records and alerts come out as CSV. Your knowledge notes and client metadata come out as JSON. We retain nothing after 30 days except what tax law or GLBA retention requires.
Full details live in our Privacy Policy §7 & §8 and on our Security page.
Pricing questions we hear most.
Does the plan change if I hire another accountant?+
No. Pricing is per active client band, not per seat. Add staff any time without paying more — every tier is unlimited staff.
What counts as an active client?+
An active client is a client record with at least one of the following in the trailing 12 months: a normalized financial period ingested, a firm document associated with the client, or a knowledge note scoped to the client.
What happens when I cross a tier boundary?+
We allow up to 10% over your tier ceiling for one billing cycle (e.g. migration month). After that we either auto-upgrade you to the next tier on renewal or apply written overage terms — your order form picks one. We give 30 days' notice before any tier change so you choose the upgrade date.
Is the implementation fee refundable?+
Implementation is billed 50% at signature and 50% at go-live. If we cannot get you to go-live in 8 weeks due to issues on our end, the remaining 50% is waived.
Can I pay annually for a discount?+
Yes — annual prepay gets you 12 months for the price of 10 (effectively ~17% off). Email founder@memwamind.com if that fits you better than monthly.
What about Enterprise?+
Above 200 active clients we build custom plans — multi-office coordination, dedicated infrastructure, SLA, and a custom included-usage pool. Email founder@memwamind.com to scope.
Do you offer a free trial?+
Not today. Implementation requires real document ingestion and real firm setup, which makes a short free trial misleading. Book a 30-minute walkthrough with the founder instead — we'll show the product on a real pilot-firm dataset.
Have a referral code?
Drop it in to apply your free month at checkout.
Codes look like MM-K7X9P2. Both you and the firm that referred you get one month free after your first invoice clears. Your implementation fee is also waived. Learn how the program works →
Know a firm that needs this? Learn about our referral program.